Objective of job

The role acts to support effective financial steering and operational efficiency of the department by ensuring transparent budget control, driving continuous process optimization, and enabling smooth cross-functional coordination across stakeholders.

Task description

Budget Control & Financial Steering
•    Support the preparation, tracking, and periodic review of departmental budgets and forecasts
•    Monitor budget consumption, identify deviations, and provide transparency on cost development
•    Support financial analysis and reporting to enable management decision-making
•    Coordinate with Finance and stakeholders to ensure alignment on budget planning and execution

Process Optimization
•    Identify inefficiencies in existing processes and support improvement initiatives
•    Drive standardization and documentation of key operational processes
•    Collaborate with relevant stakeholders to implement optimized workflows and ensure sustainability
•    Support digitalization and automation initiatives (e.g., tools, reporting processes)

Cross-department Coordination
•    Act as coordination interface between different departments (e.g., Finance, R&D, Operations)
•    Align requirements, timelines, and dependencies across stakeholders
•    Support preparation of meetings, collect inputs, and follow up on action items
•    Ensure transparent communication and smooth collaboration across functions

Reporting & Management Support
•    Prepare regular reports and presentations for management review
•    Consolidate inputs from various teams and ensure data consistency
•    Support decision-making by providing structured insights and analysis
•    Track key actions and ensure timely follow-up
 

Qualification
Professional Experience
•    Experience in Business Excellence, Business Operations and Coordination, PMO or Management Consulting
•    Proven experience in management reporting, budget monitoring or financial steering
•    Strong background in organizing and steering management or operational meetings
•    Experience working in a complex, cross functional or international environment
Skills & Competencies
•    Strong analytical and structuring skills; able to turn complex topics into clear management ready outputs
•    High attention to detail combined with a strong big picture mindset
•    Excellent stakeholder management and communication skills, including interaction with senior leadership
•    Confident in moderating meetings and driving decisions and follow ups
•    Proactive, hands on, and solution oriented working style
Tools & Technical Skills
•    Advanced skills in PowerPoint and Excel (management presentations, tracking, dashboards)
•    Familiarity with collaboration and meeting tools (e.g. Teams, SharePoint) is a plus
Language
•    Business fluent English
•    Additional language(s) depending on local context are an advantage