Objective of job
Provide executive administrative & logistical support; manage full lifecycle of government-facing events; conduct consulate & embassy external liaison; coordinate cross-functional projects and ensure compliance check & documentation.

Job designation
•  Executive Administration & Logistics Support
1)Provide comprehensive secretarial & logistical support to department leadership, including calendar management, meeting coordination, travel arrangement & on-site support
2)Organize executive meetings & cross-functional workshops; draft agendas, compile pre-read materials, track action items & follow up
3)Prepare executive documents: meeting minutes, decision memos, progress updates & briefing notes
4)Manage expense reimbursement & administrative procedures for VP

•  Government-facing Event Management
1)Serve as primary contact for government events, official visits & industry conferences; liaise with government authorities on agenda, protocol & on-site execution
2)Own full event life-cycle: liaison, schedule alignment, venue & hospitality arrangement, on-site reception, protocol management & post-event debrief
3)Draft speeches, talking points & briefing materials for leadership’s government engagements
4)Track event outcomes, compile post-event reports & drive follow-up actions

•  Consulate & Embassy External Affairs Liaison
1)Manage daily communication with foreign embassies, consulates & international organizations in China
2)Coordinate consulate-hosted events, round-tables & exchange activities; handle attendee arrangement, agenda alignment & on-site support
3)Support international cooperation projects; liaise with overseas stakeholders on schedule & implementation details
4)Collect foreign affairs policy & industry information, produce regular briefing materials

Qualification 
•  Education
Majored in International Relations, Public Administration, Communications, Law, Foreign Languages, Business Administration or equal

•  Experience (Art)
At least 7-8 years working experience, preferred in large enterprises, government organizations or international institutions is a plus
Experience in government affairs and project management and solid knowledge on NEV/ICV/data policy/regulation is a plus.

•  Specific Knowledge
-Excellent oral and written English and Mandarin, capable of supporting executives in official correspondence, speech drafting and cross-border communication
-Strong organizational and coordination skills with process thinking, able to support executive meetings, visits and events while managing multiple tasks in parallel
-Sound knowledge of government protocols, official etiquette and compliance requirements for government and diplomatic engagements
-Good communication skills to interface effectively with internal leadership, government authorities and foreign diplomatic partners
-Proactive, detail-oriented with strong sense of responsibility, ensuring reliable delivery of executive support services